Pasteur Foundation UK Privacy Notice

Pasteur Foundation UK ("we", "us", "our") is committed to protecting your personal data and being transparent about how we collect and use it. This Privacy Notice explains how we handle your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Pasteur Foundation UK is a registered charity established to support the work of the Institut Pasteur and its collaborations with the UK scientific community.

Data Controller: Pasteur Foundation UK
Contact email: info@pasteurfoundation.uk
Registered address: One Bartholomew Close, London EC1A 7BL
Charity number: 1203634

2. What personal data we collect

We may collect and process the following types of personal data:

Identity and contact details: name, title, email address, postal address, telephone number
Professional information: organisation, job title, sector
Engagement history: records of donations, event attendance, meetings, correspondence, volunteering or other interactions with us
Financial information: donation amounts, Gift Aid declarations (processed securely via trusted third-party providers)
Marketing and communication preferences
Technical data: IP address, browser type, website usage data (via cookies – see Section 9)

We do not knowingly collect data relating to children without parental consent.

3. How we collect your data

We collect personal data when you:

Make a donation or pledge
Register for or attend an event
Subscribe to our communications
Contact us by email, phone, post, or via our website
Engage with us in a professional or philanthropic context
Interact with our website or digital content

4. How we use your personal data

We use your personal data to:

Administer donations (processed directly by us and online via the Donor Debit platform) and Gift Aid
Manage relationships with donors, supporters, partners, and stakeholders
Provide information about our work, impact, and events
Thank you for your support and keep appropriate records
Comply with legal, regulatory, and reporting obligations
Improve our communications, activities, and website

5. Lawful bases for processing

Under UK GDPR, we rely on the following lawful bases:

Consent – where you have explicitly opted in to receive communications
Legitimate interests – to manage and develop our charitable activities, maintain appropriate relationships with donors, supporters, partners, and stakeholders, and communicate in ways you would reasonably expect.
Legal obligation – for compliance with charity, tax, and financial regulations
Contract – where processing is necessary to fulfil a donation, registration, or agreement

You can withdraw consent or object to processing based on legitimate interests at any time (see Section 8).

6. How we share your data

We do not sell your personal data.

We may share your data with:

Trusted service providers, including Salesforce (our customer relationship management system), email communication platforms, and payment processors (including Donor Debit for online donations)
Professional advisers (e.g. auditors, legal advisers)
Regulatory or public authorities where required by law

All third parties are required to process your data securely and in accordance with data protection law.

7. International transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.

8. Your rights

You have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data
Restrict or object to processing
Withdraw consent at any time
Request data portability (where applicable)

To exercise your rights, please contact us at info@pasteurfoundation.uk

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):
www.ico.org.uk

9. Cookies and website analytics

Our website uses cookies to improve functionality and understand how visitors use our site. You can manage or disable cookies through your browser settings. Further details are provided in our Cookie Policy.

10. How long we keep your data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, and reporting requirements. Retention periods vary depending on the nature of the data and our relationship with you.

11. Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The most recent version will always be available on our website.

Last updated: 16.12.25

12. Contact us

If you have any questions about this Privacy Notice or how we handle your data, please contact:

Email: info@pasteurfoundation.uk Address: One Bartholomew Close, London EC1A 7BL